1. Board meetings afford us the opportunity to perform our duties and convey our intent in the public eye. Our actions should be commensurate with this intent. As such, we will conduct our business and ourselves with professional decorum and adherence to Robert’s Rule of Order.
2. A clear and concise agenda will be followed.
a. A consent agenda will be utilized for all financial statements and monthly reports. Any board member has the right to pull an item from the consent agenda.
3. Board members will be given the board packet by the Friday prior to the meeting at the very latest.
a. Board packets will be sent out via email. Members are expected to make copies and bring them along with them to the meetings. Extra copies will be provided at the meeting.
4. Questions or concerns prior to meeting will be directed toward the executive officer for clarification.
5. Board members will take the time to thoroughly read and review the board packet prior to meeting.
6. Board members will develop thoughts toward the items on the agenda to share with other members at the meeting.
7. The board president will facilitate all meetings. The board president is expected to allow free flowing debate to occur and ensure that all voices are heard prior to moving on in the agenda.
8. Board members will discuss agenda items prior to a vote.
9. Each board member will respect the opinions of the other board members and will not interrupt each other during discussion.
10. Constituents may request to address the board by contacting the board president or executive officer one week prior to the meeting. Comments must be typewritten and submitted to the executive officer 24 hours prior to the meeting.
a. The board will not comment or respond to individuals except for questions of clarification.
11. The board should not engage in conversations outside of organized board meetings to discuss any agenda items.
a. Any gathering of four or more board members discussing school business is considered to be a meeting.
12. All board members will receive information on a consistent basis prior to the meetings. Most of this information will come through emails. The board president may receive more information on certain issues due to the role s/he plays.
a. Any email communication shall not be commented on. If you use the “reply all” function and respond so all board members may read your post, we are considered to be in a meeting.
13. The executive officer will do his/her best to offer information when needed and asked.
14. Board members shall realize that outside of board meetings they are ordinary constituents with no special power or authority and should direct constituent complaints to the lowest level possible in the chain of command.
15. Unless calling an emergency session, 24 hours notice will be given for any meeting.
16. Any artifact not submitted by noon on the Thursday prior to the Board meeting will not be included in the packet and will be held until the next meeting.